Proofmark
NewRenewal plans open 90 days out

Renewals youcan see coming.

Proofmark is the renewals desk for account teams. It reads usage, tickets and replies across every account and marks the few renewals that need a person this week.

Start free trialSee a renewal run

Proofmark

EEMEA accounts

  • Board
  • Accounts214
  • Signals12
  • Renewal plans9
  • Inbox4

Views

  • My renewals
  • Over $100,000
  • Q1 2027

Mara Kent

Renewals Q4 2026 · 23 accounts · $1,842,000Sample

Updated 6 min ago

AccountRenewsARRHealthStandingNext stepOwner
LFLowmoor Freight14 Oct$148,00028 of 100, 61 a month agoAt riskName a new sponsorMara Kent
ADArdenholt Dental Group21 Oct$96,00054 of 100, 66 a month agoDriftingChase finance on the quoteJun Takeda
PSPennick Studio2 Nov$38,20082 of 100, 78 a month agoOn trackSend the order formMara Kent
CFCarrow & Finch9 Nov$212,00088 of 100, 85 a month agoOn trackLegal review under wayAde Rowe
TLTarnbeck Logistics17 Nov$64,80047 of 100, 58 a month agoDriftingLoop in support, 2 ticketsJun Takeda
BLBrasshouse Legal4 Dec$27,40031 of 100, 52 a month agoAt riskNo reply in 21 days. Call.Ade Rowe
KBKelderman Bio12 Dec$88,00094 of 100, 90 a month agoSignedOrder form Signed 9 SepSol Brandt

Showing 7 of 2316 more renewals this quarter

The EMEA renewals board.

Marked on the board

Account teams renewing on Proofmark

  • Ferncastle
  • quenby
  • Orsolo
  • Halvard
  • Nettlefold
  • wrenlow
  • Tollmere
  • Brackwater
  • pellico
  • Varnham

Signals

Trouble shows in the numbers first.

Each account page gathers who you know, how the product is used and what is still open with support. We weigh all three, so a quiet account never passes for a happy one.

Overhead view of a weekly review: three printed renewals boards fanned across a pale desk, each row led by a full, half or open dot, and one row ringed in pencil by the hand holding it.
Monday review. The board printed out, one row ringed in pencil.

Renewal plans

Each renewal runs on a calendar.

A renewal plan opens 90 days before the renewal date and schedules every task back from it. Pick a moment to watch the same renewal move.

ProofmarkRenewal plansArdenholt Dental Group

AD

Renews 21 Oct 2026in 90 days

ReviewQuoteSign
Today · 23 Jul

23 JulAugSepOct21 Oct

Standard renewal plan Opened 23 Jul

  • Review seat usage with Sam KerriganDue 6 Aug
  • Confirm the budget ownerDue 13 Aug
  • Draft the renewal quoteDue 21 Sep
  • Send the order formDue 7 Oct

Contract

Current ARR
$96,000
Seats
120
Term
12 months
Budget owner
Not on file

Tasks dated back from 21 OctOwnerJun Takeda

One renewal at three moments.

Sources

Every signal has a source.

We read product usage, your helpdesk and the shared inbox every few minutes, then match each event to an account by email domain. There is nothing to import.

ProofmarkSettingsSources

  • Connected 3
  • Available 6
  • Activity
SourceReads, last 24 hoursAccountsLast read
Product usageApp events · every 15 min214 of 214Live2 min ago
HelpdeskTickets and replies · every 15 min198 of 214Live6 min ago
Shared inboxReplies and bounces · hourly211 of 214Catching up38 min ago
CalendarMeetings with contactsNot read yet–

Times in CETNext read in 4 min

Customers

Tollmere

“We lost two renewals last year without seeing either one go. This year Proofmark in August, and we kept it.”

Tollmere · RenewalsQ4 2026 · 28 accountsSample

AccountRenewsARRStandingWhy it moved

GCGreyfield Clinics30 Nov$184,000At riskRenewedFlagged 12 Aug. Seats down 31%.

Renewed 27 Oct at $191,000 for two years12 Aug 07:55

Maren HoltDirector of Customer Success, Tollmere
Illustrative photograph of Maren Holt at her desk by a window, with printed account summaries and a mug in front of her.
Maren Holt at Tollmere. Illustrative photograph.

First-year results

Six weeks of warning, on average.

Sample figures from 140 at-risk renewals that customers acted on in their first year with Proofmark.

Kept 120Lost 20

Each dot is one at-risk renewal a team acted on in 2026.

Average warning before an at-risk renewal date
41days
9 days more than in 2025
At-risk renewals kept once a team acts on the flag
6in 7
up from 4 in 7 before the board
Gross revenue kept at renewal
94%
3 points on the year before
Median setup on the trial’s first day
58min
2 hours less than in 2025

Ferncastle · SignalsSample

Seats down 22% since JuneOstrand Dental · $120,000 · renews 25 Sep

Read from product usage14 Aug 08:10On trackAt risk

Ferncastle

“We used to learn a renewal was in trouble on the renewal call. Now it’s on the board six weeks early, .”

Illustrative portrait of Imogen ValeImogen ValeVP Customer Success, Ferncastle

Halvard · InboxSample

Call with Ines Varga, 12 minMon 09:40

IVInes Varga, Corrie & Vane“Keep all 40 seats. Send the renewal and I’ll sign this week.”

Reply matched to Corrie & VaneMon 09:52At riskDrifting

Halvard

“On Monday we take the open rings first and . By lunch, our worst account has a signing date.”

Illustrative portrait of Martin AskeMartin AskeHead of Account Management, Halvard

Nettlefold · Renewal plansSample

  • Review seat usage12 Sep
  • Confirm the budget owner Ruth Okafor19 Sep
  • Send the renewal quoteDue 3 Oct

Hatherley Foods · $210,00019 Sep 16:25At riskSigned 12 Nov

Nettlefold

“The plan before I would have thought to. That one call kept a renewal we were about to lose.”

Illustrative portrait of Noor HaddadNoor HaddadCustomer Success Lead, Nettlefold

One row from each customer’s own Proofmark workspace.

Next quarter,on the board.

Try Proofmark on your own accounts, free for 30 days. Your first board lists two quarters of renewals, each with a next step.

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  • Read-only access to usage, tickets and email

The office before the team arrives.